The tasks of the Management Board are especially the following:
- Appointment of the Executive Director on a proposal from the Commission;
- adoption of annual general reports of the Agency for the previous years and forwarding them to the European Parliament, the Council, the Commission, the European Economic and Social Committee and the Court of Auditors;
- adoption of the Agency’s programme of work for the coming year after receiving the opinion of the Commission and forwarding it to the European Parliament, the Council and the Commission;
- establishment of procedures for taking decisions related to the operational tasks of the Agency by the Executive Director;
- carrying out its functions relating to the Agency’s budget pursuant to Articles 28, 29(5), (9) and (11), Article 30(5) and Article 32, especially adoption of the Agency´s budget;
- exercise of disciplinary authority over the Executive Director and over the Deputy Director, in agreement with the Executive Director;
- establishment of its Rules of Procedure;
- establishment of the organisational structure of the Agency and adopt the Agency’s staffing policy.
Composition of the Management Board
The Management Board is composed of one representative of each Member State and two representatives of the Commission. The Member State representatives are operational heads of national services responsible for border guard management. The duration of the terms of office is four years. This term of office shall be extendable once.
Countries associated with the implementation, application and development of the Schengen acquis also participate in the Agency. They have one representative and an alternate each in the Management Board but with limited voting. Under the relevant provisions of their association agreements, arrangements will be developed which shall, inter alia, specify the nature and extent of, and the detailed rules for, the participation by these countries in the work of the Agency, including provisions on financial contributions and staff.
The Management Board elects a Chairperson and a Deputy Chairperson from among its members. The Deputy Chairperson ex-officio replaces the Chairperson in the event of his/her being prevented from attending to his/her duties.
The term of office of the Chairperson and Deputy Chairperson expires when their respective membership of the Management Board ceases. The duration of the terms of office of the Chairperson or Deputy Chairperson is two years. These terms of office are extendable once.
At its meeting on 22 November 2007 the Management Board elected Mr Robert STRONDL (Austria) as Chairperson and on 14 February 2008 Mr Manuel Jarmela PALOS (Portugal) as Deputy Chairperson.
Meetings of the Management Board are convened by its Chairperson. The Management Board holds at least two ordinary meetings a year. In addition, it also meet at the instance of the Chairperson or at the request of at least one third of its members. The Executive Director of the Agency shall take part in the deliberations.
Ireland and the United Kingdom are invited to attend the meetings of the Management Board.The Management Board may invite any other person whose opinion may be of interest to attend its meetings as an observer.The members of the Management Board may, subject to the provisions of its Rules of Procedure, be assisted by advisers or experts.
Without prejudice to Article 20(2)(c) as well as 26(2) and (4) of Frontex Regulation, the Management Board takes its decisions by an absolute majority of its members with a right to vote.
Each member has one vote. The Executive Director of the Agency does not vote. In the absence of a member, his/her alternate shall be entitled to exercise his/her right to vote.
The Rules of procedure establish the more detailed voting arrangements, in particular, the conditions for a member to act on behalf of another member as well as any quorum requirements, where appropriate.
